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Repeating Work Orders vs Preventative Maintenance

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Preventative Maintenance requires an advanced feature extension.

Repeating Work Orders requires an enterprise license.

These definitions and examples are meant to help you determine how to best use each feature.

Repeating Work Order

Here are examples of situations of when to use a Repeating Work Orders:

  • Repeat nonmaintenance work
  • Repeat nonasset related work
  • Repeat multiple tasks or groups of tasks
  • Work with different asset types on the same Work Order
  • Detailed schedules are needed. For example, on the first of each month. Preventative Maintenance uses more general time frames such as Every 30 days or 2 weeks.
  • Repeat work even when the last Work Order is not completed


A crew mows different areas of town. Create a task for each area they mow, associate the tasks of a repeating work order, and when all the areas are mowed, start all over again from the beginning.

Preventative Maintenance

Schedule and trigger maintenance activities for your assets in order to prolong their service life.

  • To set up a Maintenance Plan for group of assets of the same asset type
  • To trigger work based on Usage, Condition, or Time
  • To combine different trigger types. For example, Time and Usage—3 months or 3000 miles

Create a Preventative Maintenance plan for the activities mentioned above.

  • Time-triggered schedule to Exercise every 6 months—after the last exercise
  • Repeat-triggered schedule to Paint every year—no matter what
  • Condition-triggered scheduled to Replace when OCI below 55


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