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GasBoy Fuel Integration

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The GasBoy Fuel integration interacts with the Equipment\Fuel Log recordset.  Some configurations may require the use of the Cartegraph Remote File Upload Utility and configure for the integration.  There are no upgrade instructions necessary for this integration to persist through Cartegraph software upgrades. 

The fuel system must be set to export the file to a set location accessible to Cartegraph on a regular schedule.

Feature Description

Fuel logs are created in Cartegraph from the Gasboy fuel software database using a standard scheduled integration, making use of the file import. Setup email notifications with Cartegraph's Notification Manager.  This integration eliminates duplicate entry, ensures, data integrity, and provides the data available in Cartegraph for review and inclusion in task costs.

Implementation

Complete the following steps to deploy the integration:

  1. Add the following Fuel Types to the Equipment Fuel Types library if they do not exist:
  • Unleaded Regular
  • Regular Diesel #2
  1. Place the GasBoy File Integration for Equipment Fuel Log.imx file in a location available to the Application server.
  2. Create a currency field in Equipment\Fuel Logs called Total Cost and publish.
  3. In Automation Manager configure an automation to calculate the Total Cost by multiplying the Unit Cost and Quantity fields.
  4. In Automation Manager configure an automation to display an error message when the Odometer or Quantity fields are 0.
  5. In Administration, open Notification Manager and subscribe users to the Integration Results notification.

Schedule the Integration

In Automation Manager configure an automation to schedule an import.

Raw Transaction File Sample

300000739 ,"12/01/18","P101      ",   8.002,      8411,"Unleaded Regular         ", 3.000

Field Map

file column

Position

Example

Cartegraph Field

Comments

Transaction ID

1-10

300000739

Portion of Fuel Log ID

 

Transaction Date

13-20

12/01/18

Date & Portion of Fuel Log ID

 

Vehicle Number

24-33

P101

Equipment ID & Portion of Fuel Log ID

 

Volume/Quantity

36-43

8.002

Quantity

 

Odometer

45-54

8411

Odometer

 

 

Product Name

57-81

Unleaded Regular

Fuel Type

 

PPV Unit Cost

84-89

3.000

Unit Cost

 
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