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FEMA – Material Summary Record Report

This report is a summary view of Material Usage for a given week for any tasks marked as FEMA. Before running the report enter the following parameters and click Apply:

  • Applicant Name: Your organization's name.
  • PA ID:  Enter the computer tracking number that FEMA assigns to the applicant organization. Each applicant is assigned a unique identification number by FEMA. It is sometimes referred to as the Applicant’s Federal Information Processing Standards (FIPS) Number or the Applicant’s Identification Number. The number should be entered in the following format: XXX-XXXXX-XX. The first three digits identify the county where the applicant is located. If the first three digits are 000, the applicant is a State agency or has multiple facilities Statewide. The next five characters identify a particular applicant. The last two digits are used to identify departments or subdivisions within the applicant’s agency or organization. If you wish to have subdivisions within your PA ID NO (Public Assistance Identification Number) (like Police Department, Public Works Department, etc.), discuss that possibility with your FEMA PAC Crew Leader.
  • Project Number: Enter the number assigned to this project. For each Subgrant Application (Project Worksheet), two Project Numbers will be assigned: one defined by the FEMA Project Specialist during the development of the Subgrant Application (Project Worksheet) (and entered on the Subgrant Application (Project Worksheet) as it is developed) and an official one automatically assigned by the National Emergency Management Information System (NEMIS)/Emergency Management Mission Integrated Environment (EMMIE), FEMA’s electronic tracking systems, when the Subgrant Application (Project Worksheet) is entered into the automated system. The Project Number assigned during Subgrant Application (Project Worksheet) development can reflect a FEMA-prescribed format, or if none, the applicant’s own tracking system number. If neither is being used, the FEMA Project Specialist will assign a tracking number. The number may be no longer than seven characters and may include alpha, numeric, and special characters.
  • Disaster: Record the FEMA four-digit major disaster declaration number, disaster type, and the two-letter state abbreviation. For example, FEMA-1234-DR-AL or FEMA-3305-EM-OK. Verify disaster code for reports at
  • Location: Enter the location or site where the work was performed for this Project Worksheet. This item can range from an address, intersection of, 1 mile south of…on…, county wide. If damages are in different locations please list each location. Include latitude and longitude of the project if known.
  • Category: The FEMA Project Specialist will designate the category of work. The possible categories are:
    • Emergency A - Debris Removal
    • Emergency B - Emergency Protective Measures
    • Permanent C - Roads and Bridges
    • Permanent D - Water Control Facilities
    • Permanent E - Buildings and Equipment
    • Permanent F - Utilities
    • Permanent G - Parks, Recreational Areas, and Other Facilities
  • Start Date: Enter the first day the work started. After you click Apply, the date range displays in the Period Covering section.
  • Stop Date: Enter the last day work was performed. After you click Apply, the date range displays in the Period Covering section.
  • Description: Describe the type of work that was performed.
  • Certified By: Enter the name of the person certifying the Material Summary Record.
  • Title: Enter the title of the person certifying the Material Summary Record.

Use this report to document material used and cost associated with the work for a given date range to help with submitting to FEMA for reimbursements.

Run this report from the Report view.