When an equipment record is created, the Equipment Classification field determines the meter type for the piece of equipment. Types include miles, hours and kilometers. The current meter reading at the time the equipment record is created is entered as the Baseline Meter. This updates the Current Usage to the same value. Current Usage then gets updated each time a fuel log is added and a value is entered in the Odometer in the fuel log.
The Meter Reset Date on the Equipment record is used when the equipment has a new meter (for example, replacing a broken odometer) and the future meter readings entered into the Fuel Log are lower than past readings. In order for calculations such as Current Usage, Average Usage, and Cost Per Mile to be reflected correctly, the meter needs to be reset on the equipment record.
In this example, the equipment record has an Equipment Classification with a meter type of miles.
South City bought a new dump truck. The Odometer read 10 miles when the equipment record was created. The Baseline Meter was set as 10.
South City used the dump truck for 5 years. During a routine maintenance task, the technician noted that the Odometer instrument was broken. At that time, it read 60,000 miles. The maintenance technician replaced the odometer with a new one. The new Odometer read 0 miles.
For the time before the Odometer broke, the city tracked Fuel Logs and tasks made against it. As of the last recording, the Current Usage was 60000 miles, Average Daily Usage = 80 miles.
Once the new instrument is installed, the City employee enters the service date as the Meter Reset Date andBaseline Meter as 0. The calculations for the Current Usage, Average Usage, and Cost Per Mile will now be reset to follow along with the new Odometer readings. The last fuel log from the previous odometer was 60000, so without resetting these values, all future calculations would have been inaccurate.