Create library filters and record filters for roles to limit records available to users is both menus and lists. For example, add a record filter for Signs to hide all retired signs for field professionals. You cannot access records filtered out of your view, but all records are available through reports.
You must have administrator rights to access this feature.
This feature may not be available in every package. Not sure if you have this feature or you want to learn more about it? Send us a message at firstname.lastname@example.org.