Make the Most of Your Resources
Use Cartegraph Asset Management to see exactly how your time and money are being spent. Easily track everything from labor and equipment to materials and vendors for every task. Then, use that data to increase efficiency, stock inventories, justify new hires, and show the council what you’ve been up to.
People are at the heart of your maintenance operations. Use labor resources to track exactly who worked on what and for how long. Track workers as individuals or group them into Labor Crews. Assign individuals or crews to tasks. They enter their time and total labor costs are automatically calculated based on their stored rate.
Backhoes, lawnmowers, chippers, generators, and more: Use equipment resources to log every tool you needed to get the job done. Record the hour or mileage rate associated with the piece of equipment and never lose sight of the true cost of maintaining your infrastructure.
Tip: Looking to go the extra mile with your vehicles? Fleet Management does it all. Track mileage and fuel usage, schedule preventative maintenance, track repair costs—like oil changes, tune-ups, or parts—and use our Vehicle Replacement Rating (VRR) to know when it's time to start looking for a new set of wheels.
Understand what your crew has on hand and what they need. Materials can be marked as either non-stock or stock items:
- Nonstock items: Looking to track material usage on tasks and related costs, but not worried about tracking the inventory in the software? This material type has you covered.
- Stock items: Want to keep tabs on quantities to make sure this supply never runs out? Mark these supplies as stock items and the system will help you keep track of inventory on hand in addition to logging material usage and costs per task.
Make inventory management even more of a breeze with Material Locations, Material Orders, and Material Planning. Pinpoint if that part you’re looking for is in the warehouse, shed, or the back of your coworker’s truck with the help of Material Locations. Use Material Orders to receive alerts when your supplies are low and use the system to place a reorder with the vendor. Material Planning allows your organization to reserve materials for upcoming work to make sure the material is in stock when starting the job.
Material Location: Keep sight on your materials and where they’re located. Click to see all materials at any given location, from warehouses to trucks. Another click will show you a list of all the locations a particular material is stored. Review a rollup of the value of stocked materials, the number of materials that need to be reordered, and other helpful data.
Adjustable Inventory Settings: Since the warehouse quantity is likely different than the quantity stored on the truck, you can adjust inventory settings by location. The reorder point, reorder amount, maximum amount, and minimum amounts are all editable fields.
Transfer : Easily move materials from place to place with the Transfer tool. It works similar to an online banking account: You choose where the materials are moving from, where they’re going, and how many to transfer. The system will promptly update to reflect the changes.
Bulk Transfer: Simplify the process of restocking your trucks. Instead of transferring materials one by one, the Bulk Transfer tool pulls a list of all materials that need to be restocked. Make the transfer with one click and get on with your day.
Material Order Tracking: Keep tabs on which materials you’ve ordered, from where, and how much you paid for them. All orders are organized by vendor for easy tracking. When the shipment comes in, simply select that vendor, click Receive, and the software will update to display the newly stocked materials.
Material Planning: Material planning allows your organization to plan for upcoming work. Supervisors and managers can estimate material costs and then request the approved materials from the warehouse. Warehouse staff can then review inventory and reserve the needed material when it is available.
Speaking of vendors, whether you’re recovering from a FEMA disaster, borrowing some expertise, or buying supplies, sometimes it’s time to call for reinforcements. the system helps you organize your preferred vendors, compare material price quotes, and track all the costs associated with those materials or contracted work.
Ready to make better planning and budgeting decisions? With Resource Estimates, you can use your own data to easily project how much a task activity will cost and how long it'll take to complete.
Use Your Own Historical Data
Track estimated resource costs based on historical work—broken out by labor, equipment, material, and other. For example, the software will check to see if you've ever completed a specific task on an asset—Flush on Water Hydrant HYD-494—and then generate an estimate based on that data. The more times you flush that hydrant, the more accurate your estimates will be.
Create Custom Estimates
Manually set resource estimates for any asset and activity combination. The next time a task is created for that specific combination, the software will generate an estimate based on your settings.
Estimate Per Unit
Distribute resource estimates by a unit to account for assets of various sizes, like a large park vs. the lawn outside the city hall.
Visualize Your Data
We've added charts as a new default layout section on tasks and work orders, so you can compare Estimated vs. Actual costs across all four resource types—and view the total of those resources.
You can also use four new dashboard gadgets to compare estimated and actual costs for tasks and work orders:
• Task Estimates vs. Actuals Cost Comparison: Display estimate and actual costs broken out by resource type for the past year.
• Task Totals: Estimate vs Actual: Display the estimate and actual total cost for the past year.
• Work Order Estimates vs. Actuals Cost Comparison: Display estimate and actual costs broken out by resource type for the past year.
• Work Order Totals: Estimate vs. Actual: Display the estimate and actual total cost for the past year.